Asset Management

Externa’s asset management solution

Externa offers his clients, owners of large PV power plants, specialized management services focused on efficiency and return on investment

The services are modular and can be combined and customized according to the investor’s needs

Thanks to the constant monitoring of production and maintenance, 365 days a year (holidays included), our control room can promptly handle any unexpected event, supporting and coordinating all the parties involved in the production process

Our timely reporting (regular and ad hoc) grants the investor full control over and support for the delicate decision-making process

Management Activities

Administrative

Corporate

Technical

Financial

Remote monitoring

Reporting

Administrative Management

Accounting and Taxation

The client can entrust our administration, specialized in the photovoltaic sector, with all the administrative aspects of his investment.

We assist our clients managing the relationship with all counterparties: revenue agency, municipalities, chambers of commerce, competent authorities (GSE, ARERA etc.) and suppliers/customers (GSE, energy trader).

Ordinary accounting and bookkeeping
Financial statements
Tax declarations and obligations
Support for extra-ordinary tax management (amicable, tax collection and verification notices, tax refunds)
Support for the statutory audit of accounts
Relationship management with suppliers/contractors

GSE/ARERA

Financial Management

Ordinary Financial Management

Externa offers the possibility to upgrade the services with financial management at all levels.

Our support can be modulated on needs: it ranges from cash management, to ordinary banking activities, to periodic analysis of loans and hedging derivatives, or it can cover more strategic activities of business planning and control.

Cash management (collections and payments, banking transactions via home-banking)
Bank relationship management for ordinary activities
Periodic analysis on loan installments and hedging derivative spreads
Compliance control over project covenants

Planning and Control

Corporate Management

Assistance to the company governance

Support for communications to the corporate bodies (e.g. meeting calls) and minutes of corporate meetings
Update of the company books and event filing at the Chamber of Commerce
Official communication management via certified mail (PEC)
Institutional relations management (chamber of commerce, company register…)
Relationship management to banks, sponsors and investors
Creation and update of a corporate data room

Insurance assistance

Remote PV plant monitoring

Monitoring

Since we believe monitoring is an unquestionably value-adding activity, we have invested in a remote control room constantly monitoring the plant performance, 365 days a year, holidays included. This full-coverage service, which few AM operators offer, grants the prompt detection and reporting of malfunctions and shutdowns, thus minimizing business interruption costs

Daily monitoring of the main parameters (production, irradiance, availability) for 365 days/year, including holidays
Reception and takeover of system alarms (PV generator, connectivity etc.) and event management (anomaly report to the O&M contractor and follow-up to resolution)

Technical Management

Ordinary technical management

With our electrical and energy engineers, we provide constant management control over the plant conditions, over production and over all technical issues. We independently and rigorously monitor the activities contractors perform and their compliance with the technical contracts in force.

Coordination of predictive and corrective maintenance on the plant
Analysis of the technical performance of the O&M contractor and suppliers in general (surveillance, security system maintenance…) and assessment of contract guarantees and penalties
Settlement and control over output and off-take energy measures
Data reconciliation with grid manager and GSE over remote reading errors and output/off-take measure mismatch
Assistance in reporting and compulsory statements to the competent authorities (GSE, Customs Agency-UTF, ARERA)
Relationship management with GSE, E-Distribuzione, Agenzia delle Dogane, ARERA)
Contractors and suppliers’ relationship management (performance, contract parameters, bonuses and penalties)
Support in the selection and purchase of components
Assistance in the search and selection of the main suppliers (O&M, surveillance, green maintenance, module cleaning, periodic tests and calibrations…)
Technical data room update
Support on health and safety issues (legislative decree 81/08 and amendments), in the selection of the qualified consultant and in the database management

Technical activities on request

Reporting

Externa provides an ad-hoc reporting system, customized to the client's needs. As part of the Asset Management contract, it prepares periodic reports on the technical-maintenance activities performed, on the plant performance and on the economic/financial results of the SPV. Externa drafts specific reports in the event of extraordinary situations (financing, revamping etc.).

Reports can be accessed at any time and from any digital device by logging in the “My Externa” area of the website

periodic reporting of plant performance and technical-maintenance activities
draft of regular economic/financial reports (quarterly/six-monthly/yearly)
ad hoc reporting (financing, revamping…)
reporting on specific analyses

Padova Site